Specific Issues in Planning

Identifying and Utilizing Resources

In order to work your plan, you will need certain resources: People, physical resources, financial resources, and other. Here are three steps to keep in mind:

    1. Identify the resources you need to do your program
    2. Determine what resources you already have and how you will get the ones you don’t.
    3. Remember some key points of program: Location, accommodations and meals, special program needs (like spray paint, flip charts, kerosene, etc)

Sharing Leadership and Delegating

Leadership for any organization or event must be inspirational. Leaders must possess a vision that they can share with others and make them want to attain that vision. Good leaders recognize that they cannot attain their vision alone; they must have help. They must share tasks and delegate.

Simply ordering others to complete tasks is not delegating. Whomever a leader delegates to must be competent enough to complete the assigned task. Trust is essential between the delegator and the delegatee and the individual charged with completing the task must think and learn while doing it. It is through effective delegation that future leaders are nurtured.

Evaluating your Performance

When planning an event, you should constantly be looking fat what you are doing and evaluating its effectiveness based on how closely it related with your goals and purpose. If you recognize that you are getting off track, STOP, rethink your plan, and continue toward your goal on an improved path.

When your program is completed, perform a final evaluation to determine what parts worked and what parts didn’t. Make a note of those observations, share them with others, and make sure others learn from your successes and mistakes.

Also remember that an evaluation is much more complete when the program is considered by outsiders and insiders. Include both staff and participants in your evaluation.

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